12 Hours of port jervis

We welcome you to the 4th Annual Twelve Hours of Port Jervis!!

 StarCrawf Promotions is very excited to present The 12 Hours of Port Jervis. This discipline of MTB Racing/Riding holds a close place in our hearts, to say the least. This event combines top level riding mixed in with a festive/party vibe that all can enjoy. This is a TEAM RELAY or a SOLO rider event (one rider per team on course at a time), so whether you are trying to stand on top of the podium, meet a personal challenge or enjoy chilling out with your best friends while doing some Hot Laps, This Celebration of Bikes, Friends, Music and Trails is there for you!

The Event/Course will be held within The WaterShed Trail of Port Jervis, NY. The transition area, vendor area, camping and staging will all take place in the Elks Brox area of the park. You will be presented with some world-class singletrack, a bit of doubletrack and a touch of old woods road to create your new favorite race course. The race will take place from 8am to 8pm on May 3rd 2025. The venue will be reserved for participants during May 2th-5th. This event is more than just a race. It's a weekend-long celebration of Mountain Biking, Music and just having an all around GREAT Time. Therefore, camping on Friday night and especially on Saturday night is encouraged. Teams are welcome to set up in the Elks Brox Campground and Solo racer will have their own area (Solo Alley). If you are coming to spectate and not camp, we ask you to park on the righthand side roadway leading to the campground. Make sure you leave room for emergency vehicles to pass!

General Rules

• Each team must designate both a team captain and co-captain. All correspondence for a team before, during and after the race must be conducted through and only through the team captain. In the event that a team captain is unavailable, the co-captain may represent the team. However, only team captains may file a protest. Team captains and co-captains are required to attend the pre-race meeting. We also encourage you to invite your entire team to the meeting as an opportunity for them to clarify any questions regarding the event prior to starting time.

• Only team members and ride workers are allowed in the rider transition area while the ride is being conducted. A rider on the course may be supported on the course only by other registered riders. Those riders may be a different team and must enter the course under their own power, either on foot or on a bicycle. Any rider who has entered the course in support of another may bring equipment and tools for the rider in need of support. Cannibalizing bike parts is permitted in this race.

• Anyone, including other racers, may supply a racer on the course with food and water. However, racers taking on food or water must exit and stay clear of the course. Water will be stationed at the check-in station. It is important that no one litter the course. Any racer found intentionally littering the course will be disqualified along with the rest of their team members. 

• Riders pushing bikes must yield the right of way to racers riding bikes. A racer pushing a bicycle may overtake a racer riding a bicycle so long as the racer riding a bicycle is not impeded.

• Lapped riders must yield to riders in the lead. Any rider attempting to overtake another must be vocal. Phrases like “track left”, “track right” must be shouted out. A challenging rider must overtake a lapped rider safely and lapped rider must yield on a challenging riders first command.

• In the event that two or more riders are vying for position, the lead rider does not necessarily have to yield to the challenging rider, however, any attempt to interfere with or impede a challenging rider is considered unsportsmanlike and is not permitted.

• Any attempt by a logged in a racer to take a (short-cut) off of the designated course will result in the immediate disqualification of that racers entire team. Additional penalties, including a permanent banishment of that racer and/or their team from all future races, may be imposed.

• All racers must conduct themselves in a civilized manner. Use of foul or intimidating language or behavior towards anyone including other racers or race officials on or off the course will not be tolerated. Any racer found in violation of this regulation will be penalized. This penalty may include the immediate disqualification of the racer and/or their team. All penalties to be determined by the race director.

• Protests must be in writing and submitted to the race director any time after the race but no later than 15 minutes after the final race result postings. Only team captains may submit a protest. Protests should describe the incident in detail and contain names, addresses, phone numbers and signatures of participants and witnesses to the incident. The race director shall make an immediate ruling on the protest. The race director will make all final rulings.

• No Headphones or Bluetooth speakers . Due to the nature of our course we need to have all of our riders alert and able to hear when other riders are approaching.
• Pets.  All dogs must always be held securely on a leash, for the safety of all riders, bystanders and the dog.
• All team riders must be within two laps of each other at the finish.
• The relay rider's bike must stay outside the transition tent.
• All bicycles must be completely human-powered. No pedal-assist is allowed.
• Your final lap must be finished by 7:59.59 to count.
• Teams of 3 will be competing against teams of 4 for overall standings
• For Full Podium Cash prizes there must be at least ten teams registered in that category.
• All co-ed teams are required to have a minimum one person of the opposite sex.
• *Federal, state and local ordinances must be followed at all times.
• **Only registered racers may ride on the course during the race.

Camping

Is first come, first served. A $10 cash donation per vehicle entering the venue, goes to our Non-Profit partners. If you are spectating only and camping, we suggest a $30 donation for the weekend . 

REFUNDS/CREDITS

No refunds will be issued in case that the event must be cancelled due to uncontrollable circumstances including, but not limited to Mother Nature, Restrictions set forth by the State of New York. The promoter reserves the right to make accommodations as it may deem fair or equitable in the event of an unexpected event cancellation.

Transition Area / Tent

Each racer (including soloists) must WALK through the transition tent and log in and log out at the check-in station located at the start/finish area (exchange tent). The registrar will then record the login time before that rider can begin his/her lap. The logout time is the login time for the next rider regardless of whether or not that rider is present in the exchange tent. If the rider is to continue on for another lap he or she must still check in with the registrar prior to beginning the next lap. If a rider fails to do this, only one lap will be recorded. If a team cancels a rider’s lap and is starting the lap over with a new rider, there will be no penalty. However, the team’s rider must check in with the registrar. The login time recorded for the rider failing to complete the lap will be used as the login time for the new rider. Teams should be sure that each rider is logging in and out correctly.

A rider who has entered the course must complete his or her lap. Rider substitutions can only be made at the check-in station.

Wait List

There is only a LIMITED amount of teams/riders allowed!!!!  If a category fills up, there will be a waitlist available. If other categories are not full, spaces from that un filled category will be given to the waitlist categories. 5 days before the next late fee is applied, empty category spaces will be filled by the waitlist.

PRIZES

 SOLO categories will have cash prizes based on the number of entrants in that Category. If the solo category fills up to at least 25, that will equal a first place pay out of $1000!!! Each category must have at least 10 Racers/Teams in the category to qualify for minimal Prizes and Payout.

The Industry Category will be battling it out for bragging rights and the coveted Industry Cup Trophy.

THE RAFFLE!!!

You will not want to miss this! After the Awards, the raffle will take place. Every rider will be entered into the raffle and have the chance to WIN amazing goodies from our beloved sponsors  

We can not wait to share this Experience with you!

StarCrawf Team.